Everything about tracking your income and client payments
Learn how TimeVic helps freelance developers track earnings, payments, and unpaid work.
Section 1
Product Basics
Start here if you want the short version of what TimeVic does and who it is built for.
What is TimeVic?
TimeVic is an income tracking tool for freelance developers who bill clients by the hour.
It turns tracked work into clear numbers: how much you earned, what was paid, and what is still unpaid.
The goal is simple: financial clarity from client work.
Is TimeVic just a time tracker?
Time tracking is only the input.
The output is income visibility: earned money, paid money, and unpaid work.
Who is TimeVic for?
TimeVic is for freelance developers who work with multiple clients, track hourly work, and need a clean view of payments and outstanding balances.
If you need to know what each client owes you, this is the workflow it is built for.
Why not just use a time tracker and a spreadsheet?
You can, but then you do the money work manually.
You have to calculate earnings, log payments somewhere else, and reconcile what was paid vs what is still unpaid.
TimeVic keeps that in one place, so your tracked work already connects to your money.
Section 2
Money & payments
This is where TimeVic becomes more than a time tracker. It shows the money behind the hours.
How does TimeVic calculate earnings?
You set an hourly rate for the work you track.
TimeVic converts those hours into earned income automatically, so you can see the value of completed work without doing the math yourself.
How exactly does TimeVic help me track client balances and prevent unpaid work?
Unlike basic time trackers that only count hours, TimeVic is a double-balance financial hub. You record client payments, including upfront deposits without linking them to specific projects, track hours against commercial rates, and the system automatically calculates the Outstanding Balance. You instantly see which client owes you money and when a prepaid balance is fully spent, with no manual spreadsheets required.
What happens if a client hasn’t paid yet?
TimeVic highlights the unpaid work and the outstanding balance.
You always know which client still owes you money and how much is still open.
Can I see paid vs unpaid work per client?
TimeVic helps you review earned, paid, and outstanding amounts for each client and project.
Can I see who owes me money?
The platform makes unpaid balances visible, so you can see where follow-up is needed without digging through notes or spreadsheets.
Does TimeVic replace invoicing tools?
TimeVic is focused on earnings, payments, and outstanding balances. It is not an invoicing system.
Can my hired freelancers or subcontractors see my client billing rates and agency earnings?
No. Complete data isolation is enforced by workspace role. Subcontractors with the User role can only see their tracked hours and their own personal payout report, calculated from their individual internal rate. Client-facing commercial rates, other team members’ rates, and overall workspace profit remain confidential and visible only to Owners and Managers.
Section 3
Features & Usage
The product stays focused. Features support income tracking instead of turning into a project management suite.
What if I forget to stop my timer and leave it running overnight?
TimeVic features a built-in Anti-Forget Timer Engine. If a timer runs continuously for over 12 hours, the system automatically stops it at a standard 8-hour mark and sends you a helpful email notification. This protects your workspace analytics and client reports from distorted figures, allowing you to easily adjust the logged hours manually later.
Can I manage multiple clients?
Yes. TimeVic is built for multiple clients, multiple projects, and different hourly rates.
How does custom workspace currency work (e.g. the ₵ sign)?
You can choose any standard currency (USD, EUR, UAH) or define custom credit units (such as internal workspace coins ₵) for calculations and accounting within your team.
How can I share project hours with my client without constantly exporting PDFs or spreadsheets?
With a single click, generate a secure Shared Report link for your client. They can view approved hours, payment history, outstanding balance, and an optional task breakdown in a lightweight guest dashboard, without access to your internal workspace settings or private data.
Does TimeVic replace Jira or task managers?
TimeVic is not a task manager.
Tasks are simple, optional, and only exist to support time tracking.
What happens when I start a timer from a task?
Clicking Play on a task starts a time entry linked to that task. This keeps the logged work connected to its task context while you track time, earnings, and client payments.
Section 4
Pricing & Access
Keep setup friction low so you can start tracking clients and money quickly.
Is TimeVic free?
Yes. TimeVic is free to use.
Can my team members submit their time for approval before it affects reports?
Yes. Owners and managers can use the team approval workflow. Team members submit completed time entries for review, and managers can approve or reject them. Approved entries are locked and used in reports; rejected entries return to Draft for correction, so only verified hours contribute to client billing and payments.
Section 5
Getting Started
The first setup is short. Add the client, set the rate, and start tracking.
How do I start?
- Add a client
- Create a project
- Set an hourly rate
- Track time
You will immediately see how much you earned from the tracked work.
Does TimeVic work with Jira, ClickUp, or Redmine?
Yes. TimeVic integrates with Jira, ClickUp, and Redmine. When you link a time entry to a task or issue in one of these systems, TimeVic synchronizes the tracked hours back to the external platform. Your task management and time tracking stay aligned without manual updates.
Income clarity
Start tracking your income, not just time
Know how much you earned — and who still owes you
No setup complexity. Just add a client, set a rate, and track time.