Privacy Policy

1. Information We Collect

We collect information that you provide directly, information generated when you use TimeVic, and limited information from third-party services when you choose to connect them.

Account Information

When you create or use an account, we may collect:

• Name
• Email address
• Profile/avatar image
• Authentication provider information
• Account settings, such as language or preferences

Workspace and Productivity Data

When you use TimeVic, you may create or store information such as:

• Workspaces
• Clients
• Projects
• Tasks or work items
• Time entries
• Hourly rates
• Reports
• Payment records, such as paid/unpaid status, payment dates, amounts, and notes
• Workspace notes or messages, if these features are used

This information is used to provide the core TimeVic functionality: tracking time, calculating earned amounts, showing paid and unpaid balances, and generating reports.

Google Account Data

If you sign in with Google, TimeVic may receive basic Google account information, depending on the permissions you approve, such as:

• Google account ID
• Email address
• Name
• Profile picture

We use this information only to authenticate you, create or access your TimeVic account, and display your profile information inside the application.

TimeVic does not use Google user data for advertising. TimeVic does not sell Google user data.

TimeVic’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Technical and Usage Data

We may collect technical information necessary to operate, secure, and improve the service, such as:

• IP address
• Browser type and version
• Device and operating system information
• Log data
• Error diagnostics
• Security events
• Approximate location derived from IP address
• Date and time of access

We use this information for security, troubleshooting, analytics, abuse prevention, and service improvement.

2. How We Use Information

We use collected information to:

• Provide and operate TimeVic
• Authenticate users
• Manage accounts and workspaces
• Track time entries
• Calculate earned, paid, and outstanding amounts
• Generate reports
• Save user preferences
• Provide customer support
• Improve reliability, usability, and performance
• Detect, prevent, and investigate abuse, fraud, or security issues
• Comply with legal obligations

3. How We Share Information

We do not sell personal information.

We may share information only in the following limited cases:

Service Providers

We may use trusted third-party service providers to host, operate, secure, or monitor TimeVic. These providers may process information only as needed to provide services to us.

Third-Party Integrations

If you connect TimeVic to a third-party service, such as Google authentication or another integration, information may be exchanged with that service only as necessary to provide the integration you requested.

Third-party services have their own privacy policies and terms.

Legal and Safety Requirements

We may disclose information if required to:

• Comply with applicable law
• Respond to lawful requests
• Protect the rights, safety, and property of TimeVic, users, or others
• Investigate abuse, fraud, or security incidents

4. Data Storage and Security

We use reasonable technical and organizational measures designed to protect user data from unauthorized access, loss, misuse, or alteration.

These measures may include:

• HTTPS encryption for production traffic
• Access controls
• Restricted administrative access
• Logging and monitoring
• Database and infrastructure security practices
• Regular review of application security

No online service can guarantee absolute security, but we work to protect user data using appropriate safeguards.

5. Data Retention

We retain account and workspace data for as long as your account is active or as needed to provide the service.

We may retain certain information for a longer period when necessary to:

• Comply with legal obligations
• Resolve disputes
• Enforce our agreements
• Maintain backups
• Prevent abuse or security incidents

If you request account deletion, we will delete or anonymize personal information where reasonably possible, unless retention is required by law, security, backup, or legitimate business purposes.

6. User Choices and Rights

Depending on your location, you may have rights to:

• Access your personal information
• Correct inaccurate information
• Delete your account or data
• Object to or restrict certain processing
• Request a copy of your data
• Withdraw consent where processing is based on consent

To make a request, contact us at:

[email protected]

7. Cookies and Similar Technologies

TimeVic may use cookies or similar technologies to:

• Keep users signed in
• Maintain sessions
• Remember preferences
• Improve security
• Analyze usage and performance

You can control cookies through your browser settings, but disabling certain cookies may affect the functionality of the service.

8. Children’s Privacy

TimeVic is not intended for children under 13 years old. We do not knowingly collect personal information from children under 13. If you believe that a child has provided us personal information, contact us and we will take appropriate action.

9. International Users

TimeVic may process and store information in countries other than your country of residence. By using TimeVic, you understand that your information may be processed where our systems, service providers, or infrastructure are located.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will update the “Last updated” date and, where appropriate, provide additional notice.

Your continued use of TimeVic after changes become effective means you accept the updated Privacy Policy.

11. Contact Us

If you have questions about this Privacy Policy or how TimeVic handles your data, contact us at:

[email protected]